Published on December 21, 2012
Keep your papers up to date! We’ll help you navigate the renewal process for all the necessary permits.
/ by Philip Corpus /
Renewing your business permit does not have to be a horror story. Get to know the process—including the tedious details—to appreciate and understand what is necessary to run your business.
It is good practice to have the expiry dates of all your business permits (and other relevant documents) printed out clearly and in a highly visible place to you and your administrative staff.
Take note of the renewal period stated on each document as some localized documents may vary in validity. For example, the DTI Business Name Registration can only be renewed within the three months after it has expired, not before. Meanwhile, the Barangay Clearances are renewed annually.
First, be sure that the documents you used to set up your business are in order. To process the renewal of your Business Permit, issued at your Municipality or City Hall, you will likely need most, if not all, of the following documents.
- Business name registration from the Department of Trade and Industry (single proprietorship), the Securities and Exchange Commission (partnerships and corporations), or the Cooperative Development Authority (cooperatives).
- Barangay Clearance that you obtained from your local barangay hall.
- Homeowners Association Clearance, if you are a business located inside a village or a subdivision.
- Community Tax Certificate or Cedula, from your barangay hall.
- Business Taxpayer Identification Number (TIN), from the Bureau of Internal Revenue, with registered book of accounts, point-of-sale (POS) machines, and stamped valid receipts and invoices, plus your annual Financial Statement prepared by your accountant.
- Lease Contract, if you are renting your business space. (This becomes a Tax Declaration if you own your business location.)
- Social Security System Certification or Clearance and a valid SSS number (as an Employer or Self-employed) for you and your staff.
Requirements from city to city vary, but generally, you will need the documents’ original copies, as well as photocopies. Prepare a good amount of patience and cash (this will vary depending on your city and your gross sales, it ranges around 1-3% of gross sales) before setting off for renewal.
If you are well-prepared, this will be relatively painless.
Head to your city hall and fill out the relevant form: Application for Renewal of Business Permit.
If there is a need for certain documents such as notarization or insurance, find out where you can obtain it within the vicinity of your city hall.
If you are given receipts, claim stubs, or anything of the like at any step along the process, make sure you keep them and take note of the details written on them. If you lose these little pieces of paper, it will add hours, or even days, to your process.
Submit your form and documents at the window where they will need to be assessed. Here, you will be informed of the fees that need to be paid. Some cities will ask you to return on a designated date for your payment; others will allow you to finish the process within that day itself.
Once you have completed your payment, you are already assured that you will receive your renewed Business Permit. There may be additional steps, depending on your city requirements. Some cities may require you to visit the Fire Department for fire clearance, or return to pick up your new permits and licenses at a certain date. If not, you should be able to finish everything within one (1) day. Although, I recommend arriving as early as you can and clearing your day for this task.
Philip Corpus is a firm believer in the school of hard knocks when it comes to business, having worked with small and big businesses both locally and abroad. He is no stranger when it comes to the pains of growing your own little enterprise, with passions that extend to adventure, travel, and fitness. At present, Philip is aiming to create a significant presence in the Philippine and regional F&B markets within the next three years.